Privacy Statement

Society for International Gas Tankers and Terminal Operators: Privacy Policy

LAST UPDATED: 17 February 2020

We are the Society of International Gas Tanker and Terminal Operators (‘SIGTTO’, ‘we’, ‘us’, ‘our’). We are the controller of your personal data. Our address is PO Box 1022, Clarendon House, 2 Church Street West, Hamilton Hm Dx, Bermuda. You can contact us by emailing: reception@sigtto.org.

SIGTTO is committed to protecting and respecting any personal data that you may share with us. This Privacy Policy describes what types of information we collect from you, how it is used by us, how we share it with others, how you can manage the information we hold and how you can contact us.

We will post any modifications or changes to this Privacy Policy on this page.

1. What personal data we collect

The personal data we collect about you may include:

• full name;
• address;
• email address;
• your username and password;
• IP address;
• telephone number; and
• your website address, if relevant.

We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

2. How we use your personal data and why

We collect your personal data in relation to:

• the administration of your SIGTTO membership and SIGTTO meetings; and
• keeping you updated with industry news and new publications, industry issues.

We will only use your personal data for the purposes for which we collected it as listed below, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will update this Privacy Policy and we will explain the legal basis which allows us to do so.

3. Our legal bases for processing your personal data

In respect of each of the purposes for which we use your personal data, we are required to ensure that we have a legal basis for that use. Most commonly, we will rely on one of the following legal bases:

• where we need to perform a contract we are about to enter into or have entered into with you;
• where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests;
• where we need to comply with a legal or regulatory obligation; or
• where we have your specific consent to carry out the processing for the purpose in question.

Generally, we do not rely on your consent as a legal basis for using your personal data other than in the context of direct marketing communications.

4. Marketing preferences

You can ask us to stop sending you marketing messages at any time by following the opt-out links in any marketing message sent to you.

5. Cookies

We may collect information using cookies. Cookies are text files containing small amounts of information which are sent to your browser and stored on your computer, mobile phone or other device when you visit a website. For more information, please see our Cookie Information.

6. Who we share your personal data with

We share your personal data within SIGTTO, including with organisations that are members of SIGTTO, and with our service providers. This may involve transferring your data outside the European Economic Area (‘EEA’), or the United Kingdom.

We endeavour to ensure that people to whom we provide personal data hold it subject to appropriate safeguards and controls. Whenever we transfer your personal data out of the UK to a country that is not in the EEA, we ensure a similar degree of protection is given to it by ensuring that appropriate safeguards have been implemented. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is given to it by ensuring at least one of the following safeguards is implemented:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
• Where we use certain service providers, we may use specific contracts approved by the European Commission that give personal data the same protection it has in the EEA.
• Where we use service providers based in the United States, we may transfer data to them if they are part of the Privacy Shield that requires them to provide similar protection to personal data shared between the Europe and the US.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of Europe.

7. How we keep your personal data secure

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We limit access to your personal data to those employees and other staff who have a business need to have such access. All such people are subject to a contractual duty of confidentiality.

8. How long we store your personal data

We will only retain your personal data for so long as we reasonably need to use it for the purposes set out above, unless a longer retention period is required by law (for example for regulatory purposes).

9. Your rights relating to your personal data

You have the right to:

• Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
• Object to processing of your personal data. This right exists where we are relying on a Legitimate Interest as the legal basis for our processing and there is something about your particular situation, which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
• Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent. This right only exists where we are relying on consent to process your personal data. If you withdraw your consent, we may not be able to provide you with access to certain functionalities of our website. We will advise you if this is the case at the time you withdraw your consent.

If you want to exercise any of the rights described above, please contact us at reception@sigtto.org. We accept the following forms of ID when you request to exercise any of the rights above: passport, driving licence, birth certificate, utility bill (from last 3 months).

10. Complaints

If you would like to make a complaint regarding this Privacy Policy or our practices in relation to your personal data, please contact us at: reception@sigtto.org. We will reply to your complaint as soon as we can.

If you feel that your complaint has not been adequately resolved, you have the right to contact your local data protection supervisory authority which, for the UK, is the Information Commissioner’s Office.